Produce your T4 or RL-1 on time!

You have until February 29th, 2016 to do so, and Nubis will allow you to produce them easily.
Procedure:
1. Click on « T4 and R1 slips » (in the menu Remittance).
2. Select 2015 and the employees that received a payroll in 2015.
3. Click on « Generate T4 » or « Generate R1 ».
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Details:
Generate T4
Once the T4 are generated, Nubis offers you 3 options:
 Print
A PDF file will be downloaded and will contain the T4 of every employees. Each page contains two T4. Let’s take the example of two employees: Éric and Sébastien. The PDF will have 4 pages which are as follow:
 First page
T4 for Éric and T4 of Sébastien –> copy to send to the government if the transmission isn’t electronic.
 Second page
Two T4 for Éric on which the account number of the employer is hidden –> copy of the employee.
 Third page
Two T4 for Sébastien on which the account number of the employer is hidden –> secondary copy of the employee.
 Fourth page
T4 for Éric and T4 for Sébastien –> copy of the employer.
 Print Cumulative
A PDF file will be downloaded and will contain, on a T4, the sum of the T4 of every employees. This will allow you to complete the T4 Summary if you don’t transmit the T4 electronically.
 Download
A file will be downloaded, which you can then send to the government by clicking on the link displayed in the Web page, entitled: Canada Revenue Agency Portal.
The generated file contains both copies of T4 to transmit to the government and the T4 Summary. You must still print copies for employees and you as needed. In the above example, you would simply print the pages 2-4 of the generated PDF file (when you clicked on the “Print” button).
Generate R1 (Quebec)
Once the RL-1 are generated, Nubis will offer you 4 options:
 Print
A PDF file will be downloaded and will contain the RL-1 of every employees. Each page contains only one RL-1. Let’s take the example of two employees: Éric and Sébastien. The PDF will have 4 pages as follow:
 First page
RL-1 for Éric –> copy to send to the government if the transmission isn’t electronic.
 Second page
RL-1 for Sébastien –> copy to send to the government if the transmission isn’t electronic.
 Third page
RL-1 for Éric on which there is no QR code and there is the description of every cases of RL-1 –> copy of the employee
 Fourth page
RL-1 for Sébastien on which there is no QR code and there is the description of every cases of RL-1 –> copy of the employee
Employer’s copy and 2nd employee’s copy
RL-1 contains no copy for the employer. Also, it’s expected that you print 2 copies for each employee so that, just as with T4, the employee sends one of its two copies to the government during the production of his income tax declaration and keeps another for his records. So you just have to print the PDF twice to keep the first page for your records and give two copies to your employees.
 Print Cumulative
A PDF file will be downloaded and will contain, on a RL-1, the sum of the RL-1 of every employees. This will allow you to complete the RL-1 Summary (RLZ-1.S) which must be completed and sent to the government by mail, even if you transmit the RL-1 electronically.
 Download
A file will be downloaded, which you can send to the government.
You still need to print copies for employees to give them and manually complete and submit the form RLZ-1.S-V to the government.
 Transmit to the government
RL-1 will be sent directly to the government.
You still need to print copies for employees to give them and manually complete and submit the RLZ-1.S-V to the government.
Online Transmission
The transmission of T4 and T4 Summary and/or of RL-1 requires some configuration. This is in the tab “Online Transmission” of the screen Edit Information of my company (Configuration à My Company).
T4
 SIN of owner #1
The Social Insurance Number of the first owner. Used to identify the employer in the T4 electronic transfer file. If the employer is a private company controlled or unincorporated, enter the SIN of the owner #1 or the main owner.
 SIN of owner #2
The Social Insurance Number of the second owner. If there is only one owner, leave this field empty.
 T4 Transmitter Number
When the CRA will receive you first T4 production, it will assign you a transmitter number. If this is the first time you produce your T4, enter MM555555 (MM + 6 five).
 RPP/DPSP Registration Number
Enter the registration number of your RPP or your DPSP granted by the CRA. It appears in government documents or in the text of your plan. This is a sequence of seven digits.
RL-1
 R1 Transmitter Number
The number identifying the person or company that has produced the data files. This number is given by Revenu Quebec. If you don’t have one, you must complete the ED-430-V online. These are NP letters and 6 digits.
 Revenu Quebec Identification Number
Assigned by Revenu Quebec, the identification number is 10 digits long. If you don’t have one, you can fill the LM-1-V form online to get one.
 Revenu Quebec File Number
It’s 4 digits assigned by Revenu Quebec, with the Identification number.
 Revenu Quebec First Attributed Number
This number, composed of 8 digits, is used to identify the RL-1 that will be produced.
For any question, do not hesitate to contact us!