Misc

If your company is registered with the CSST in Québec, you will receive the « Décision de classification » in October from the CSST. (Date may change based on your province) In this communication, you will receive you rate for next year (starting January 2016).
For this 2016 rate to become effective, it must be entered under Edit Company Information (WCB/CSST tab) after having generated your last payroll of 2015 and before your first payroll of 2016.
Know that you can change your rate at any time through the WCB/CSST tab of Edit Company Information.

When you create or edit a Payroll Item of category “Accumulator”, you now have the option to display or not display the value of this accumulator on the pay stub. A new checkbox option “Do not display on pay stub” has been added to the Payroll Item screen. The system default is to print the cumulative value on the pay stub.

In addition, Nubis is now handling negative values (hour or monetary) in Accumulator payroll items when you generate the payroll.

You have until February 29th, 2016 to do so, and Nubis will allow you to produce them easily.
Procedure:
1. Click on « T4 and R1 slips » (in the menu Remittance).
2. Select 2015 and the employees that received a payroll in 2015.
3. Click on « Generate T4 » or « Generate R1 ».
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Details:
Generate T4
Once the T4 are generated, Nubis offers you 3 options:
 Print
A PDF file will be downloaded and will contain the T4 of every employees. Each page contains two T4. Let’s take the example of two employees: Éric and Sébastien. The PDF will have 4 pages which are as follow:
 First page
T4 for Éric and T4 of Sébastien –> copy to send to the government if the transmission isn’t electronic.
 Second page
Two T4 for Éric on which the account number of the employer is hidden –> copy of the employee.
 Third page
Two T4 for Sébastien on which the account number of the employer is hidden –> secondary copy of the employee.
 Fourth page
T4 for Éric and T4 for Sébastien –> copy of the employer.
 Print Cumulative
A PDF file will be downloaded and will contain, on a T4, the sum of the T4 of every employees. This will allow you to complete the T4 Summary if you don’t transmit the T4 electronically.
 Download
A file will be downloaded, which you can then send to the government by clicking on the link displayed in the Web page, entitled: Canada Revenue Agency Portal.
The generated file contains both copies of T4 to transmit to the government and the T4 Summary. You must still print copies for employees and you as needed. In the above example, you would simply print the pages 2-4 of the generated PDF file (when you clicked on the “Print” button).
Generate R1 (Quebec)
Once the RL-1 are generated, Nubis will offer you 4 options:
 Print
A PDF file will be downloaded and will contain the RL-1 of every employees. Each page contains only one RL-1. Let’s take the example of two employees: Éric and Sébastien. The PDF will have 4 pages as follow:
 First page
RL-1 for Éric –> copy to send to the government if the transmission isn’t electronic.
 Second page
RL-1 for Sébastien –> copy to send to the government if the transmission isn’t electronic.
 Third page
RL-1 for Éric on which there is no QR code and there is the description of every cases of RL-1 –> copy of the employee
 Fourth page
RL-1 for Sébastien on which there is no QR code and there is the description of every cases of RL-1 –> copy of the employee
Employer’s copy and 2nd employee’s copy
RL-1 contains no copy for the employer. Also, it’s expected that you print 2 copies for each employee so that, just as with T4, the employee sends one of its two copies to the government during the production of his income tax declaration and keeps another for his records. So you just have to print the PDF twice to keep the first page for your records and give two copies to your employees.
 Print Cumulative
A PDF file will be downloaded and will contain, on a RL-1, the sum of the RL-1 of every employees. This will allow you to complete the RL-1 Summary (RLZ-1.S) which must be completed and sent to the government by mail, even if you transmit the RL-1 electronically.
 Download
A file will be downloaded, which you can send to the government.
You still need to print copies for employees to give them and manually complete and submit the form RLZ-1.S-V to the government.
 Transmit to the government
RL-1 will be sent directly to the government.
You still need to print copies for employees to give them and manually complete and submit the RLZ-1.S-V to the government.
Online Transmission
The transmission of T4 and T4 Summary and/or of RL-1 requires some configuration. This is in the tab “Online Transmission” of the screen Edit Information of my company (Configuration à My Company).
T4
 SIN of owner #1
The Social Insurance Number of the first owner. Used to identify the employer in the T4 electronic transfer file. If the employer is a private company controlled or unincorporated, enter the SIN of the owner #1 or the main owner.
 SIN of owner #2
The Social Insurance Number of the second owner. If there is only one owner, leave this field empty.
 T4 Transmitter Number
When the CRA will receive you first T4 production, it will assign you a transmitter number. If this is the first time you produce your T4, enter MM555555 (MM + 6 five).
 RPP/DPSP Registration Number
Enter the registration number of your RPP or your DPSP granted by the CRA. It appears in government documents or in the text of your plan. This is a sequence of seven digits.
RL-1
 R1 Transmitter Number
The number identifying the person or company that has produced the data files. This number is given by Revenu Quebec. If you don’t have one, you must complete the ED-430-V online. These are NP letters and 6 digits.
 Revenu Quebec Identification Number
Assigned by Revenu Quebec, the identification number is 10 digits long. If you don’t have one, you can fill the LM-1-V form online to get one.
 Revenu Quebec File Number
It’s 4 digits assigned by Revenu Quebec, with the Identification number.
 Revenu Quebec First Attributed Number
This number, composed of 8 digits, is used to identify the RL-1 that will be produced.
For any question, do not hesitate to contact us!

Nubis gives you warnings!
In addidtion to alerting you when producing payroll for exceeding vacations being paid at the reference date for the year, Nubis now also warns you if you are paying current cumulated vacations in excess.
Taken Vacations
The vacation amount of an employee is usually based on a percentage of an employees salary received until April 30th of the same year. This reference year (May 1st to April 30th) is defined by the CNT (Art. 66 LNT) and is taken into consideration by Nubis Online Payroll, which cumulates vacations up to April 30th.
When an employee takes a vacation, all you have to do is use the Income – Vacation Pay payroll item. Nubis will then automatically deduct the amount from the accumulated vacations up to April 30th, and will warn you if the amount exceeds what is accumulated.
Furthermore, paid vacations are considered salary and must therefore be added to accumulated vacations for the next year. Nubis Online Payroll will automatically deduct vacation paid from the vacation amount and accumulate the paid percentage for the next year.
Reports justifying accumulated vacations
To justify payable vacations more easily both up to April 30th and accumulated which both appear under cumulative adjustment, the payroll history reports have been modified to display those information for each payroll.
Termination Pay
In this situation, we have created a special payroll category called “Vacation – Separation Payment” which pays off any remaining vacation to the employee, without accumulating more. A warning will only be given by Nubis if the vacation paid exceed the total accumulated amount.
CNT
You can find more information about the CNT at Commission des Normes du Travail.

We have more new features in stock for you. Here is a list of the changes that were deployed last week and are already available inside Nubis Online Payroll.
 Hourly rate is now automatically calculated for wage, time and a half and double time.
 Salary advance now supports negative amounts for reimbursements, to allow for exact remittance calculation and empty the advance at the same time.
 RPP/DPSP Registration Number has been added as well as inter-company regimes benefits
 A new report; Wage declaration for CSST, has been added
 When selecting to postpone e-mails for pay stubs delivery, a confirmation e-mail is now sent to the pay master when the pay stubs are delivered to the employees.